recreation

JULY 2003 TOWN BOARD MEETING
	TOWN OF BERKSHIRE REGULAR MEETING JULY 8, 2003 PAGE 1 THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF BERKSHIRE WAS HELD ON JULY 8, 2003, IN THE TOWN HALL. MEETING CALLED TO ORDER AT 7:30 PM BY SUPERVISOR HARTWIG. BOA RD MEMBERS PRESENT WERE: RICHARD ODOM, WILLIAM SIMMONS, JOHN CEURTER AND TRUDY BENTLEY. ALSO PRESENT WAS KARL SPOONHOWER, SUP’T. OF HWYS. CORRECTION TO JUNE MINUTES ARE: THE TOTAL OF THE BOOKKEEPER WARRANT WAS CHANGED BY $3.00 TO READ $1,333.96 (CHANGE ON DOG CONTROL WARRANT DUPLICATION OF MILEAGE). AND THE HIGHWAY WARRANT CHANGED TO READ $17,902.14 ($9.38 DISCOUNT ON VOUCHER #116). MOTION TO APPROVE CORRECTIONS WAS MADE BY TRUDY BENTLEY, SECONDED BY WILLIAM SIMMONS. CARRIED. COUNTY LEGISLATOR—ABSENT PRIVILEGE OF THE FLOOR—NO COMMENTS. COMMUNICATIONS AND PETITIONS: A. PLANNING BOARD MINUTES FOR MAY WERE PASSED AND LEFT FOR FILING. B. STATE POLICE RENTAL-- FROM NEWARK VALLEY—THE NEWARK VALLEY TOWN BOARD ALMOST APPROVES THE RATE INCREASE BUT WHY, N V RATE HIGHER THAN BERKSHIRE, BUT RICHFORD’S FINE WITH PROPOSAL. REPORTS: 1. CO. PLANNING BOARD—ABSENT 2. HIGHWAY DEPT.—KARL DONE PATCHING ON BALLOU HILL RD., FORD HILL RD. ALMOST READY FOR OIL AND STONE. 3. CODE ENFORCEMENT—JOE READ REPORT AND LEFT IT FOR FILING. TELLS ABOUT STATELINE SHIFTING CARS FROM ONE AREA TO ANOTHER. WILL KEEP AN EYE ON IT. 4. PLANNING BOARD—ABSENT. 5. TOWN CLERK—REPORT PASSED. 6. DOG CONTROL—ABSENT 7. JUSTICE REPORT—JUNE REPORT PASSED AND LEFT FOR FILING. PAGE 2 JULY 8, 2003 8. COMMITTEE REPORTS—HWY—NOTHING NEW, CLERK/COLLECTOR AUDIT—WILL BE HERE AUGUST MEETING. HWY. NEEDS TO FURNISH AN EQUIPMENT REPLACEMENT SCHEDULE 9. SUPERVISOR REPORT: CASH FLOW AND UPDATD CD LISTING PASSED TO BOARD. ROAD COMMITTEE—ITS TIME TO MEET AGAIN. THE SCHEDULE IS ON TRACT AND NEEDS TO BE KEPT ONGOING. WILL SET A DATE TO MEET AND START UP AGAIN. LOOKING AT A MUNICIPAL ACCOUNT AT NBT COULD MEAN SOME HIHER INTEREST NOT LIKE A CD. KEEP TRACT OF MONEY YOU SELF. WILL TALK TO BANK. COUNCIL OF GOV’T MEETING AT TROUT PONDS ON 7-31-03 AT 6:30. ALL WELCOME. OLD BUSINESS: A. STATE POLICE SATELLITE—PROSPED CONTRACT—A TENTATIVE AGREEMENT WITH HANSON’S. WILL DRAW UP A THREE YEAR CONTRCT WITH A 75% INCREASE. B. SITE PLAN REVIEW LOCAL LAW—SUPERVISOR HAS THE DRAFT (WASN’T CHANGED TO REFLECT THE CHANGES AS SENT BY THE BOARD, SPELLING AND OR TYPING WAS TERRIBLE. WILL RETURN TO PLANNING BOARD FOR CORRECTIONS. NO HEARING WILL BE SCHEDULED UNTIL THIS IS MADE CORRECTLY. C. EXTERIOR DESIGN OF THE TOWN HALL— NO COLOR PHOTOS AS YET. PROMISED TO BE MAILED 7-09-03. D. REP TO REAP LDC—SUPERVISOR HELD THAT SPOT BUT IS RESIGNING AS OF 7 –10-03. THE MOTION TO ACCEPT THIS RSIGNATION WAS MADE BY TRUDY BENTLEY, SECONDED BY WILLIAM SIMMONS. CARRIED. E. THE RESOLUTION TO APPOINT DENNIS WHITTAKER TO REPRESENT THE TOWN OF BERKSHIRE AT THE TIOGA COUNTY REAP LDC, EFFECTIVE 7-11-03, THE MOTION TO ACCEPT THIS RESOLUTION WAS MADE BY RICHARD ODOM, SECONDED BY TRUDY BENTLEY. CARRIED. F. DONATION TO LIBRARY PROJECT – STREET LIGHTS COST $450. EACH. 5-6 HAVE BEEN PURCHASED TROUGH DONATIONS IN MEMORY OF SOMEONE THE NAMES WILL BE ON THE POLES. THAT IS THE FIRST PHASE. OTHER MONEY COLLECTED, NEED TO DONATE SO THAT THE GROUNDS CAN BE FINISHED (SHRUBS, BENCHES ETC. ARE IN ORDER)--NEED A MOTION TO USE THIS MONEY WHICH WILL BE MATCHED FROM GRANT. NO NEED TO BUY MORE LIGHTS UNTIL PHASE TWO COMES AROUND. THIS WILL BE A SHOW PLACE IN NEAR FURURE! MOTION TO HELP BEAUTIFY THE GROUNDS WAS MADE BY TRUDY BENTLEY, SECONDED BY JOHN CEURTER. CARRIED. PAGE 3 JULY 8, 2003 NEW BUSINESS: 1. NBT SAVINGS ACCOUNT—SUPERVISOR PRESENTED A RESOLUTION TO INITIATE WITH NBT-NEWARK VALLEY TWO MUNICIPAL SAVINGS ACCOUNTS. COPY OF RESOLUTION GIVEN TO EACH BOARD MEMBER AND CLERK WILL SEND A COPY OF MINUTES TO NBT NEWARK VALLEY ALONG WITH A COPY OF RESOLUTION FOR THEIR RECORDS. MOTION TO ACCEPT THE RESOLUTION AS PRESENTED WAS MADE BY RICHARD ODOM, SECONDED BY WILLIAM SIMMONS. CARRIED. 5 AYES, 0 NOES. 2. THELMA WALKER’S INSURANCE—WAS LATE IN PAYING UP FOR 2002. AND IS NOW BEHIND ABOUT 800.+. THE TOWN CAN’T CONTINUE TO PAY THIS FOR HER. SUPERVISOR HAS TRIED TO CONTACT HER BUT NO LUCK. KARL SPOONHOWER SAID HE’D CATCH HER UP AND WOULD SEE HER ABOUT THIS. 3. NEW FLAGS FOR THE TOWN HALL: THE OLD ONES ARE RATTY. RICHARD ODOM WILL GET NEW FLAGS AND HARDWARE . THEN WOULD SET A NEW STAFF AS SOON AS THE JUSTICE COURT IS FINISHED. MOTION TO HAVE RICHARD ODOM PURCHASE THE FLAGS WAS MADE BY TRUDY BENTLEY, SECONDED BY JOHN CEURTER. WARRANTS: HWY. #19-#140 $14,200.43 GENERAL #29 $44.66 BOOKKEEPER $22,849.18 MOTION TO PAY AS AUDITED WAS MADE BY TRUDY BENLEY, SECONDED BY RICHARD ODOM. CARRIED. MOTION TO ADJOURN WAS MADE AT 8:17 PM BY JOHN CEURTER, SECONDED BY WILLIAM SIMMONS. CARRIED. RESPECTIVELY SUBMITTED: CONSTANCE M. LIDDINGTON TOWN CLERK

TOWN OF BERKSHIRE

REGULAR MEETING

JULY 8, 2003

PAGE 1

THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF BERKSHIRE WAS HELD ON JULY 8, 2003, IN THE TOWN HALL.

MEETING CALLED TO ORDER AT 7:30 PM BY SUPERVISOR HARTWIG. BOA RD MEMBERS PRESENT WERE: RICHARD ODOM, WILLIAM SIMMONS, JOHN CEURTER AND TRUDY BENTLEY. ALSO PRESENT WAS KARL SPOONHOWER, SUP’T. OF HWYS.

CORRECTION TO JUNE MINUTES ARE: THE TOTAL OF THE BOOKKEEPER WARRANT WAS CHANGED BY $3.00 TO READ $1,333.96 (CHANGE ON DOG CONTROL WARRANT DUPLICATION OF MILEAGE). AND THE HIGHWAY WARRANT CHANGED TO READ $17,902.14 ($9.38 DISCOUNT ON VOUCHER #116). MOTION TO APPROVE CORRECTIONS WAS MADE BY TRUDY BENTLEY, SECONDED BY WILLIAM SIMMONS. CARRIED.

COUNTY LEGISLATOR—ABSENT

PRIVILEGE OF THE FLOOR—NO COMMENTS.

COMMUNICATIONS AND PETITIONS:

A. PLANNING BOARD MINUTES FOR MAY WERE PASSED AND LEFT FOR FILING.

B. STATE POLICE RENTAL-- FROM NEWARK VALLEY—THE NEWARK VALLEY TOWN BOARD ALMOST APPROVES THE RATE INCREASE BUT WHY, N V RATE HIGHER THAN BERKSHIRE, BUT RICHFORD’S FINE WITH PROPOSAL.

REPORTS:

1. CO. PLANNING BOARD—ABSENT

2. HIGHWAY DEPT.—KARL DONE PATCHING ON BALLOU HILL RD., FORD HILL RD. ALMOST READY FOR OIL AND STONE.

3. CODE ENFORCEMENT—JOE READ REPORT AND LEFT IT FOR FILING. TELLS ABOUT STATELINE SHIFTING CARS FROM ONE AREA TO ANOTHER. WILL KEEP AN EYE ON IT.

4. PLANNING BOARD—ABSENT.

5. TOWN CLERK—REPORT PASSED.

6. DOG CONTROL—ABSENT

7. JUSTICE REPORT—JUNE REPORT PASSED AND LEFT FOR FILING.

PAGE 2

JULY 8, 2003

8. COMMITTEE REPORTS—HWY—NOTHING NEW, CLERK/COLLECTOR AUDIT—WILL BE HERE AUGUST MEETING.

HWY. NEEDS TO FURNISH AN EQUIPMENT REPLACEMENT SCHEDULE

9. SUPERVISOR REPORT: CASH FLOW AND UPDATD CD LISTING PASSED TO BOARD. ROAD COMMITTEE—ITS TIME TO MEET AGAIN. THE SCHEDULE IS ON TRACT AND NEEDS TO BE KEPT ONGOING. WILL SET A DATE TO MEET AND START UP AGAIN. LOOKING AT A MUNICIPAL ACCOUNT AT NBT COULD MEAN SOME HIHER INTEREST NOT LIKE A CD. KEEP TRACT OF MONEY YOU SELF. WILL TALK TO BANK. COUNCIL OF GOV’T MEETING AT TROUT PONDS ON 7-31-03 AT 6:30. ALL WELCOME.

OLD BUSINESS:

A. STATE POLICE SATELLITE—PROSPED CONTRACT—A TENTATIVE AGREEMENT WITH HANSON’S. WILL DRAW UP A THREE YEAR CONTRCT WITH A 75% INCREASE.

B. SITE PLAN REVIEW LOCAL LAW—SUPERVISOR HAS THE DRAFT (WASN’T CHANGED TO REFLECT THE CHANGES AS SENT BY THE BOARD, SPELLING AND OR TYPING WAS TERRIBLE. WILL RETURN TO PLANNING BOARD FOR CORRECTIONS. NO HEARING WILL BE SCHEDULED UNTIL THIS IS MADE CORRECTLY.

C. EXTERIOR DESIGN OF THE TOWN HALL— NO COLOR PHOTOS AS YET. PROMISED TO BE MAILED 7-09-03.

D. REP TO REAP LDC—SUPERVISOR HELD THAT SPOT BUT IS RESIGNING AS OF 7 –10-03. THE MOTION TO ACCEPT THIS RSIGNATION WAS MADE BY TRUDY BENTLEY, SECONDED BY WILLIAM SIMMONS. CARRIED.

E. THE RESOLUTION TO APPOINT DENNIS WHITTAKER TO REPRESENT THE TOWN OF BERKSHIRE AT THE TIOGA COUNTY REAP LDC, EFFECTIVE 7-11-03, THE MOTION TO ACCEPT THIS RESOLUTION WAS MADE BY RICHARD ODOM, SECONDED BY TRUDY BENTLEY. CARRIED.

F. DONATION TO LIBRARY PROJECT – STREET LIGHTS COST $450. EACH. 5-6 HAVE BEEN PURCHASED TROUGH DONATIONS IN MEMORY OF SOMEONE THE NAMES WILL BE ON THE POLES. THAT IS THE FIRST PHASE. OTHER MONEY COLLECTED, NEED TO DONATE SO THAT THE GROUNDS CAN BE FINISHED (SHRUBS, BENCHES ETC. ARE IN ORDER)--NEED A MOTION TO USE THIS MONEY WHICH WILL BE MATCHED FROM GRANT. NO NEED TO BUY MORE LIGHTS UNTIL PHASE TWO COMES AROUND. THIS WILL BE A SHOW PLACE IN NEAR FURURE! MOTION TO HELP BEAUTIFY THE GROUNDS WAS MADE BY TRUDY BENTLEY, SECONDED BY JOHN CEURTER. CARRIED.

PAGE 3

JULY 8, 2003

NEW BUSINESS:

1. NBT SAVINGS ACCOUNT—SUPERVISOR PRESENTED A RESOLUTION TO INITIATE WITH NBT-NEWARK VALLEY TWO MUNICIPAL SAVINGS ACCOUNTS.

COPY OF RESOLUTION GIVEN TO EACH BOARD MEMBER AND CLERK WILL SEND A COPY OF MINUTES TO NBT NEWARK VALLEY ALONG WITH A COPY OF RESOLUTION FOR THEIR RECORDS. MOTION TO ACCEPT THE RESOLUTION AS PRESENTED WAS MADE BY RICHARD ODOM, SECONDED BY WILLIAM SIMMONS. CARRIED. 5 AYES, 0 NOES.

2. THELMA WALKER’S INSURANCE—WAS LATE IN PAYING UP FOR 2002. AND IS NOW BEHIND ABOUT 800.+. THE TOWN CAN’T CONTINUE TO PAY THIS FOR HER. SUPERVISOR HAS TRIED TO CONTACT HER BUT NO LUCK. KARL SPOONHOWER SAID HE’D CATCH HER UP AND WOULD SEE HER ABOUT THIS.

3. NEW FLAGS FOR THE TOWN HALL: THE OLD ONES ARE RATTY. RICHARD ODOM WILL GET NEW FLAGS AND HARDWARE . THEN WOULD SET A NEW STAFF AS SOON AS THE JUSTICE COURT IS FINISHED. MOTION TO HAVE RICHARD ODOM PURCHASE THE FLAGS WAS MADE BY TRUDY BENTLEY, SECONDED BY JOHN CEURTER.

WARRANTS:

HWY. #19-#140 $14,200.43

GENERAL #29 $44.66

BOOKKEEPER $22,849.18

MOTION TO PAY AS AUDITED WAS MADE BY TRUDY BENLEY, SECONDED BY RICHARD ODOM. CARRIED.

MOTION TO ADJOURN WAS MADE AT 8:17 PM BY JOHN CEURTER, SECONDED BY WILLIAM SIMMONS. CARRIED.

RESPECTIVELY SUBMITTED:

CONSTANCE M. LIDDINGTON

TOWN CLERK