TOWN OF BERKSHIRE

END OF YEAR MEETING

DECEMBER 31, 2001

 

     THE TOWN BOARD HELD THEIR END OF YEAR MEETING IN THE TOWN  HALL ON DECEMBER 31, 2001.                                                                                                                                    

    MEETING CALLED TO ORDER AT 11:00 AM BY SUPERVISOR HARTWIG.

    MEMBERS PRESENT WERE:  WILLIAM SIMMONS, JAMES CEURTER, SR., MAX LEONARD, ABSENT WAS RICHARD ODOM.  ALSO PRESENT WAS KARL SPOONHOWER, SUP’T OF HWYS.

 

CORRECTION TO THE MINUTES ARE AS FOLLOWS:  THE HIGHWAY WARRANT TOTAL CHANGED TO READ $3410.99. 

MOTION MADE TO ACCEPT THE MINUTES AS CHANGED WAS MADE BY MAX LEONARD, SECONDED BY WILLIAM SIMMONS.  CARRIED.

 

           COMMUNICIATIONS AND PETITIONS:

 

1.       NEW OFFICIALS LIST WAS MADE AND PASSED TO THE BOARD.

 

          REPORTS:

 

A.     HIGHWAY DEPT.- NOTHING MUCH TO REPORT—BUILDING STATUS:  HOME CENTRAL HAS THE STATE CONTRACT FOR LUMBER,  THE FRAMING WOOD HAS BEEN ORDERED, SOME HAS ARRIVED.  THE AMOUNT OF THE BILL WAS GIVEN TO THE BOARD SO THE CHECK COULD BE DRAWN FROM THE 2001 BUDGET.  THE MONEY WILL NOT BE GIVEN TO HOME CENTRAL UNTIL ALL GOODS HAVE BEEN DELIVERED.   LACK ABOUT $600. FOR ELECTRIC. PARTS 

            HAVE BEEN MAKING A STREET SWEEPER FROM SOME OLD SWEEPER   

       PARTS THAT WERE STORED BEHIND THE BARNS.  WILL BE USED ON THE ROADS.

B.     SUPERVISOR REPORT:  AN UP-DATED CD LIST WAS PASSED ALONG WITH THE CASH FLOW REPORT.  THE HIGHWAY DEPT. CAME IN UNDER BUDGET – NO DISASTERS WITH THE EQUIPMENT THIS YEAR, AND IN HOUSE REPAIRS.

C.     CLERK-PASSED HER REPORT ALONG WITH A CHECK FROM COLLECTED PROPERTY TAXES.

D.     JAMES CEURTER PRESENTED THE AUDIT REPORTS OF THE CLERK AND COLLECTOR FOR 2000 AND 2001.  SUPERVISOR WILL MAIL TO THE AUDIITORS.

 

           OLD BUSINESS:

 

1.       NEED TO FIND A REPRESENTATIVE ON THE REAP LDC BOARD.  JAMES CEURTER FAILED TO SHOW UP AT THE LAST MEETING.  WILL TRY TO FILL THE VACANCY AT JANUARY MEETING.

 

           NEW BUSINESS:

 

A.     ENCUMBER 2001 FUNDS:  SECURE MONEY FOR YEAR 2002 FOR BOILER TOTAL OF $3,634.00.   MONEY WE HAVEN’T SPENT FROM 2001 BUDGET.  NEEDS TO APPEAR ON 2002 BUDGET.  COMING FROM FUND BALANCE.  STRICKLY AN ACCOUNTING PROCEDURE.

THE MOTION TO ENCUMBER FUNDS ($3634.00) FOR THE BOILER IN 2002 WAS MADE BY JAMES CEURTER, SECONDED BY MAX LEONARD.  CARRIED.

B.     APPROVAL OF THE WARRANTS:  HIGHWAY #203-211 $3,328.86, BOOKKEEPER

      $6,019.63 AND GENERAL #52 –52  $58.72.  MOTION TO PAY AS PRESENTED WAS    

      MADE BY WILLIAM SIMMONS, SECONDED BY MAX LEONARD. CARRIED.

 

C.     ADJUST THE 2001 BUDGET:

 

THE MOTION TO ACCEPT THESE ADJUSTMENTS ( AS ATTACHED )WAS MADE BY MAX LEONARD SECONDED BY WILLIAM SIMMONS.  4 AYES. 0 NOES.  CARRIED.

 

NO AUDIENCE  PRESENT TO SPEAK.

 

THE HIGHWAY DPET WILL HAVE TO HAVE AN ENGINEER DRAW UP THE PLANS FOR THE NEW ADDITION.

 

MAX LEONARD MADE THE MOTION TO ADJOURN AT 11:30 AM, SECONDED BY WILLIAM SIMMONS.  CARRIED.\

 

     RESPECTIVELY SUBMITTED:

 

CONSTANCE M. LIDDINGTON

TOWN CLERK